Welcome to The Austin Archery Club

Annual Meeting Highlights – June 13 @ Archery Country

  • A total of 25 current members attended.
  • The meeting was presided over by Tank Rost (Acting Vice-President) and Clint Miller (Secretary, Treasurer).
  • Following opening remarks, available hardcopy documents were referenced for review, which included:
    • Articles of Incorporation
    • Bylaws
    • All meeting minutes since the Annual Meeting in June 2022 (48 total meetings)
    • 2025 Financial Statements, 2019-2025 Income Statements
    • 2008-2025 Annual Memberships, Sep 2023 – May 2026 Monthly Memberships
    • Bank accounts snapshot as of 6/7/2026
    • Criminal Background Investigations for Volunteers – details and authorization
    • Austin Parks & Rec Deliverables – 4/11/2025 and 4/15/2026
    • All public communications from APR and AAC from 1/30/2026 through 6/3/2026
    • Service Contract between AAC and 5×5 Systems – February 2023, and Amended Contract – June 2024
    • AAC Board official statement on contract with 3rd party vendor
    • 3rd party CPA financial review of 2022-2025 financials by Schuh Browne
  • Directors Reports
    • 2025 Events/Tournaments
    • 2025 Financial Statements
    • Membership levels since 2008
    • New background check requirements for all volunteers required by City of Austin
    • Full history of the engagement between AAC and Parks & Rec (APR)
    • Open discussion of the administrative services contract
  • Board Elections
    • Tank Rost elected as President
    • Andy Dean elected as Vice President
    • Caleb Pennington elected as Tournament Director
    • Doug White elected as Property Director
    • (As 4 Board members had been elected, and 2 Officers, these are the maximums allowed per the Bylaws, therefore the position of Secretary will be held by Clint Miller for the next year.)
  • General Discussion
    • Need for 3 Operations Managers (Static Ranges, Bowhunter 3D Course, Field Archery Course)
    • A revamped volunteer solicitation program was recommended (AAC Rangers)
    • Using alternate communication methods (not just email)
    • Vision for the Club’s future
    • Improving our events and tournaments and fostering a more social atmosphere
  • Following the Annual Meeting the new Board held their Initial Board Meeting
    • Robert Cantu appointed as Safety Director
    • Jason Sabala appointed as At-Large Director
    • Clint Miller reappointed as Treasurer

Facility Status

  • The facility remains open to members. All ranges and courses are open, except the Field Archery Course which needs all targets setup.
  • Events/Tournaments are on hold until further notice. This is 100% dependent upon action by APR, working with environmental stakeholders – State, City, Balcones Canyonland Preserve.
  • The current Use Agreement between AAC and the City of Austin expires on August 7. APR has told AAC and published a Memorandum stating that they intend to create a short-term (likely 1 year) contract for us, during with the southern boundary fencing plan will be finalized. Assuming we continue to satisfy their Deliverables (which we have) and build the fence to their satisfaction (which we intend to), the goal is to enter into a longer-term agreement in 2027.